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The Sergeant-at-Arms should:

1. Make an effort to arrive by at least 15 minutes prior to meeting.
   
2. Rearrange tables as necessary.
   
3. Set out, near the door, members’ name badges, blank guest name badges, and membership pamphlets.
   
4. Set up lectern, gavel, and award ribbons; hang club banner.
   
5. Place timing device and TIMEKEEPING FORM at a place at the back of the room where it can readily be seen by meeting participants.
   
6. Be sure the ballot counter has a TALLY FORM and the general evaluator has a GUIDELINE FORM.
   
7. Distribute ballot forms at each place.
   
8. Be in position as soon as possible to greet all visitors. Be sure they sign the guest book (name, address, AND phone number), give each guest a name tag, and introduce to members who will serve as hosts.
   
9. Greet all members and be sure they get their name badges. Remind those without lapel pins that they should wear them to every meeting.
   
10. Promptly at 6:30 p.m., close the door and present the Club President to the assembly.
    
11. Assist ballot counter, as necessary, in collecting ballots immediately after completion of table topics, prepared speeches, and evaluations.
    
12. After the meeting, collect badges, unused forms and equipment and place in storage. Inform Secretary when additional supplies are needed – do not run short. See that VPM has guest information for follow-up.