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Article XII: Amendments to Club Constitutions

Sec. 1
This Constitution may be amended only by a majority of the votes cast at an Annual Business Meeting or a special meeting of the voting membership of Toastmasters International.
Sec. 2
Proposed amendments may be submitted by the board of Directors to the voting membership of Toastmasters International at any time up to sixty (60) days before the membership meeting at which they will be considered.
Sec. 3
Proposed amendments may also be submitted by Toastmasters Clubs to the Annual Business Meeting of Toastmasters International as follows: Proposed amendments must be presented in writing to and received by the Board of Directors no later than December 31 before the Annual Business Meeting at which they are to be submitted. The proposing Club, or each proposing Club if there is more than one, shall have approved the proposed amendment by the vote of at least two-thirds of the active individual members of the Club present and voting at a Club business meeting at which a quorum is present; such approval shall be evidenced by a certificate stating the proposed amendment signed by all the active individual Club members who voted to approve the proposed amendment. Each proposing Club shall submit such a certificate to the Board of Directors no later than the December 31 deadline. The proposed amendment shall be placed before the voting members of Toastmasters International only if the proposed amendment and certificate(s) are presented to and received by the Board no later than December 31 and one of the following conditions is met:
  1. The Board of Directors votes to place the proposed amendment before the voting membership; or
  2. The amendment is proposed by at least one percent (1%) of all the votes held by the voting membership of Toastmasters International, including member Clubs and Delegates at Large; or
    1. the proponent(s)of the amendment agree to bear the full reasonable administrative cost to Toastmasters International of submitting the proposed amendment to the voting membership for a vote; and
    2. no other Club Constitution amendment proposed by any proponent of the amendment shall be placed before the voting membership at the same meeting; and
    3. if an amendment on substantially the same subject has been voted on by the voting membership within five (5) calendar years before the meeting at which the amendment will be submitted, such prior proposed amendment shall have received no less than thirty percent (30%) of the votes case;

provided that no proposed amendment shall be placed before the voting members if it has been rendered moot; substantially duplicates or is encompassed by another proposed amendment at the same meeting; is illegal; is designed to further a personal claim, grievance, or interest; is beyond the power of Toastmasters International to effectuate; or is not a proper subject for this Constitution under California law.

Sec. 4
Notice of any proposed amendments to be submitted to the voting membership of toastmasters International for a vote shall be mailed by the Executive Director to each voting member at least sixty (60) days before the meeting, together with any recommendation of the Board of Directors thereon. Any such recommendation shall also be presented to the voting members at the meeting before the vote is taken on the proposed amendments. No amendments to the proposed amendment may be made during the meeting, nor at any time after sixty (60) days prior to the meeting.
Sec. 5
In the event of two or more Club Constitution amendment proposals presented to the same meeting of members, which the Board determines to be in conflict with each other, only the proposal receiving the highest majority of votes cast shall be adopted.