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When you are an Evaluator

Before the meeting, during the speech, After the speech.Evaluation, and tips.

The role of an Evaluator is vitally important! It is your job to observe the speech closely in order to give the speaker feedback to help them improve and grow.

Before the meeting:

Contact the speaker you are going to evaluate before the meeting. Find out what number speech they are going to deliver, ask if there is anything in particular they would like you to watch out for.

Read the manual's section on that speech; If you've already given that speech, at least skim it again. Review the Evaluation Guide for that speech.

Make a copy of the Evaluation Guide -- your speaker may forget to bring their manual for you to write in, or you may want something to make quick notes on, and later transfer more legible versions onto a more permanent form.

During the speech:

Watch, listen, observe, take notes.

After the speech:

Assemble your thoughts, prepare what you are going to say, think about structure - opening, points in the middle, conclusion.

The Evaluation:

Be gentle. Be constructive. Accentuate the positive, don't forget to mention the things the speaker did well -- if it was deliberate they will feel good, if it was accidental it will help them remember to do it again.

It's damn hard to give negative feedback. Probably harder than receiving it. But go ahead, it's up to you to do it. But it can be expressed in a gentle way: "here are some things you can work on next time.... some areas for improvement are....

Tips:

Attend one of the Toastmasters training sessions in Evaluation. They are very good. Becoming a good evaluator will help you become a better speaker, in addition to making you more helpful to those you evaluate.